Oxford Borough Council
Meeting Minutes
OXFORD BOROUGH COUNCIL MEETING
JULY 12, 2010
The meeting of Borough Council was held on July 12, 2010 at the Borough Municipal Building. The meeting was called to order by President Teel at 7 p.m. President Teel then led Council in the Pledge of Allegiance which was followed by a moment of silence.
IN ATTENDANCE
Mr. Teel, President Mr. Hershey, Vice President
Dr. Doyle, Member Mrs. Lombardi, Member
Mr. Stevenson, Member
Mr. Atkinson, Member
Mr. Henry, Mayor Ms. Brantner, Secretary
NOT IN ATTENDANCE
Mrs. Andrews, Member
SCHEDULED VISITORS
There were no scheduled visitors.
PUBLIC COMMENT
Mr. Dorety asked if anyone had done a study to see what the citizens would like to see come to the downtown area of Oxford. Council confirmed that studies have been done. He mentioned that Kennett Square has a “Token Tuesday” and explained the concept. He thought it would be a good idea to keep on the back burner for the future.
AGENDA ADOPTION
Mr. Hershey made a motion to adopt the agenda, Mr. Stevenson seconded the motion.
Ms. Brantner added Item A. Invoice #4 for Streetscape; Item B, Change Order #4 for Streetscape; and C. Copperfield Escrow Release #12 to New Items of Business; Mayor Henry added Item D to New Items of Business, Rescinding Two Handicapped Parking Spaces; one at 603 Broad Street and the other at Oxhaven. Motion carried to adopt the agenda as amended.
BUSINESS CARRIED FORWARD
Traffic Ordinance, Four Way Stop, 6th & New Street – Ms. Brantner said this is still with our engineers as they will have to perform studies in order to do this. Item carried forward.
Review of Ordinance #832 – Common Open Space Advertised for Adoption on July 19, 2010 – Ms. Brantner said the copy enclosed is for review and adoption is set for the next meeting.
Review of Ordinance #833 – Cost Revenue Analysis for Major Subdivisions Advertised for Adoption on July 19, 2010 – Ms. Brantner said the copy enclosed is for review and adoption is set for the next meeting.
OARA Policing – Ms. Brantner said the Borough solicitor is reviewing this issue. Item carried forward.
NEW ITEMS OF BUSINESS
Invoice # 4, Streetscape – Ms. Brantner said this is a request for the work that has been done on Streetscape thus far. The amount recommended for payment is $90,987.53 which comes out of grant money. If approved it is sent on to the Department of Community Development. Mrs. Lombardi made a motion to approve Invoice #4 in the amount of $90,987.53; Mr. Hershey seconded the motion. Motion carried. Ms. Brantner said that they are satisfied with the work. It goes through an extensive review by her, David Bright and John Schaible.
Change Order #4, Streetscape – Ms. Brantner said this has been reviewed by two of our engineers and John Schaible. They have recommended this change order in the amount of $35,933.00 which provides for additional work, some of which already has been completed. Ms. Brantner said we must coordinate this between PennDOT and PECO which can cause some delays. Mrs. Lombardi made a motion to approve Change Order #4 in the amount of $35,933.00; Mr. Stevenson seconded the motion. Motion carried.
Copperfield Escrow Release Request #12 – Ms. Brantner said John Schaible and the engineers have reviewed this. She said they are requesting a partial release in the amount of $7,742.56. Mrs. Lombardi made a motion to release escrow funds in the amount of $7,742.56; Mr. Hershey seconded the motion. Ms. Brantner explained that there is always an extensive review of the work completed at any development. She also noted that with this particular development it resulted in partial releases. Motion carried.
Rescinding Two Handicapped Parking Spaces – Chief Slauch noted that John Schaible has informed him that the house at 603 Broad Street has been sold. The handicapped parking was provided for the previous owner. The new owners have requested the removal of the sign so that they can park in front of the house. He said the second one at North 4th Street, Oxhaven was done at the request a resident who is no longer at Oxhaven. Mr. Stevenson made a motion to rescind the Handicapped parking spaces at 603 Broad Street, and the one at North 4th Street at Oxhaven; Mr. Hershey seconded the motion. Motion carried.
DISCUSSION ITEMS
There were no Discussion items.
PRESIDENT’S COMMENTS
President Teel thanked the Borough for the flowers that were sent and for all the cards and letters.
President Teel said that John Stevenson, Ron Hershey and he attended the Solar Panel Seminar. He said some information was worthwhile. Mr. Stevenson said he did speak with David Welsh after the meeting. Mr. Welsh gave the presentation at the meeting. He said he is willing to attend a Council meeting and talk specifically about municipal solar energy. Mr. Stevenson will set something up with Mr. Welsh.
MAYOR’S COMMENTS
Mayor Henry said for future planning, Homecoming will be the week of October 11th in Oxford. He said the Halloween Parade is scheduled for October 28th. He said the route will be very similar to last year but there will be some changes in the judging in order to speed up the flow. Mayor Henry said the Police and Public Safety Committee meeting will be held on Wednesday night at 6 p.m. Mr. Stevenson asked what night Trick or Treat will be held in the Borough. Mayor Henry said it is traditionally held on October 31st.
BOROUGH MANAGER’S COMMENTS
Ms. Brantner had no comments.
EXECUTIVE SESSION
Council went in to Executive Session at 7:30 p.m. to discuss two Personnel Contracts, a Personnel Resignation, and Personnel Hiring. Council came out of Executive Session at 9:20 p.m. No decisions were made. Mr. Atkinson made a motion to approve John Kempf’s resignation effective July 22, 2010 from Public Works; Doctor Doyle seconded the motion. Motion carried.
Mr. Atkinson made a motion to approve the hiring of Jeff Dillard as a full-time Public Works employee; Mrs. Lombardi seconded the motion. Motion carried.
Mr. Atkinson made a motion to post for the hiring of one full-time Public Works employee; Mrs.
Lombardi seconded the motion. Motion carried.
Mr. Atkinson amended his second motion adding that Jeff Dillard would be hired at a pay rate of $14.00 per hour; Mrs. Lombardi seconded the motion. Motion carried.
ADJOURNMENT
Mr. Atkinson made a motion to adjourn at 9:25 p.m.; Dr. Doyle seconded the motion. Motion carried.
Respectfully submitted,
Beatrice V. Brantner
Secretary
OXFORD BOROUGH COUNCIL MEETING
JUNE 21, 2010
The Meeting of Borough Council was held on June 21, 2010 at the Borough Municipal Building. The meeting was called to order by Mrs. Andrews, Second Vice-President at 7:00 p.m. Mrs. Andrews then led Council in the Pledge of Allegiance which was followed by a moment of silence.
IN ATTENDANCE
Mrs. Andrews, 2nd Vice President Mr. Atkinson, Member
Mrs. Lombardi, Member Mr. Stevenson, Member
Mr. Henry, Mayor Ms. Brantner, Secretary
NOT IN ATTENDANCE
Mr. Teel, President Mr. Hershey, Vice President
Dr. Doyle, Member
SCHEDULED VISITORS
There were no scheduled visitors.
PUBLIC COMMENT
Mr. Buzz Dorety said at the last Council meeting someone brought up the lack of parking space within the Borough. He said they also suggested that we need restaurants and antique shops. He asked what happened to Peppercorn’s Restaurant. He asked if Council members felt that the reason they closed was due to lack of parking. Mr. Stevenson said that he thought parking could have been part of it. Mr. Dorety asked why Oxford can’t keep the businesses here. He feels we need stores in Oxford that will be helpful and beneficial to the citizens.
Mr. Dorety said all OMI wants to do is put people in these stores. Ms. Brantner disagreed. She said OMI gave us $200,000.00 towards putting in streetlights which makes a lot of senior citizens feel safer when they are trying to cross the streets. She said she thinks OMI has helped a lot. Ms. Brantner said seven new businesses have come in the Borough within the last few months. Mayor Henry asked Mr. Dorety how he would handle it. Mr. Dorety felt that we could use clothing stores, shoe stores and etc.
Ms. Brantner discussed the handicapped ramp issue with Mr. Dorety. The problem has been corrected.
Ms. Mary Baringer asked if there is going to be handicapped parking spaces put at the other end of town when they do Broad Street. Ms. Brantner said we follow guidelines and there will be handicapped parking spaces.
RECURRING REPORTS FOR APPROVAL
The following reports were presented to Council for approval: Council Meeting Minutes of 5/17/10 (Stevenson-Lombardi); Council Meeting Minutes 6/14/10 (Stevenson-Lombardi); Report of the Treasurer 5/31/10 – it was noted the school district paid their money to the Borough, (Atkinson-Lombardi); Paid Bills – 6/15/10 (Atkinson-Lombardi); Unpaid Bills 6/15/10 (Lombardi-Atkinson); Report of Tax Collector 5/31/10 (Lombardi-Stevenson); Building Codes Report 6/15/10 (Lombardi-Stevenson); Zoning Officer Report (Lombardi-Atkinson).
AGENDA ADOPTION
Mrs. Lombardi made a motion to adopt the agenda, Mr. Stevenson seconded the motion. Ms. Brantner added Item B, Police Station Project to the Executive Session; Item F., Copperfield Escrow to Items Carried Forward; Item E, Gorecon Agreement, Item F, PO #0176619 to H.D. Supply; Item G. PO #017711 to Kirby Built to New Items of Business. Item H., OARA Policing was added by Mr. Stevenson. This item will be tabled until the next meeting. Motion carried to adopt agenda as amended.
REPORT OF THE MAYOR
Mayor Henry gave his report on accidents/incidents, citations and fees collected for the month of May. Mayor Henry said he will need approval for the month of May for 26.5 hours of overtime. Mr. Stevenson made a motion to approve 26.5 hours of overtime; Mr. Atkinson seconded the motion. Motion carried.
Mr. Stevenson made a motion to approve the Mayor’s report submitted; Mrs. Lombardi seconded the motion. Motion carried.
COMMITTEE REPORTS
Codes Committee – Mrs. Lombardi apologized for the confusion of her first paragraph on the Codes Report. She said considering this is a draft copy that the first paragraph should be removed. She promised that in the future her reports would be a little more precise.
Finance and Personnel – Minutes of the June Finance & Personnel Committee were submitted for review.
Police and Public Safety – Mr. Atkinson said a meeting was held and a written report will follow. He said the two goals for the month of June is the start of the tactical rifle training and to get officers qualified; and to go through evidence at the Police Station. He said the positives for the month of May was the dedication of the new police building, and the fact the Mayor and Chief were bailed out of jail. He said there were several positive comments about officers on the Police website.
Local Traffic Advisory Committee –Mr. Stevenson said a meeting was held. He said they talked about the curb set-back problems. No written report was submitted.
Public Works – A meeting was not held.
Special Projects – Minutes of the June 7th meeting were submitted for review. Mr. Stevenson said parking garages were also discussed at the meeting. He said Bill Reiter of Walker Parking Consultants is willing to attend a Borough Council meeting and educate us about parking garages. Mr. Stevenson said he feels we need background information regarding this matter. He said the July meeting has been rescheduled for July 6th.
Planning Commission – Minutes of the March 23, 2010 meeting were submitted for review.
Historical Commission – Minutes of the May 12th meeting were submitted for review.
Police Activity Report, Chief Slauch – No report submitted.
Public Works’ Supervisor’s Report – John Schaible submitted the May 2010 Report for review.
Oxford Borough Workplace Safety Committee – Minutes from the May 25, 2010 were submitted for review. Ms. Brantner said they will be getting training tomorrow on the AED’s and CPR.
Union Fire Company Report – The 5/1 through 5/31 report was submitted to Council.
Oxford Area Recreation Authority –April 8 and May 13 – Minutes of the Regular Meeting of April 8 and May 13 meeting were submitted for review.
Mayor Henry said in the most recent Borough News magazine there was an article about Committee Meetings. He said it suggested that even if no one was there from the public to comment that the minutes should indicate that.
Mr. Stevenson made a motion to accept the Committee reports; Mrs. Lombardi seconded the motion. Motion carried.
BUSINESS CARRIED FORWARD
Sewer Authority Resolution/Water Turn-Off Agreement – Ms. Brantner said our solicitor has approved the agreement. Mr. Stevenson made a motion to approve the OASA agreement; Mrs. Lombardi seconded the motion. Motion carried.
Church Donation – Mayor Henry said there has been no further discussion regarding this matter. He asked that it be removed from the agenda at this time.
Traffic Ordinance, Four-Way Stop, 6th & New Street – Ms. Brantner said they are still working on this ordinance. Item carried forward.
Solar Energy Seminar – Ms. Brantner said the expenditure would come before Council at some point. Mr. Stevenson made a motion to table the expenditure until it comes forward and we know the cost.
Approval to Advertise Ordinance to Delete Section 22-502-B4f3 Removal of Fiscal Cost/Benefits Analysis – Ms. Brantner said all that we are doing at this point is asking for approval to advertise. She said we have to send it to the county and get their approval as well. Ms. Brantner said that Planning had agreed to this. She said it is something that needs to be taken out because we don’t use it. Mrs. Lombardi made a motion to advertise, Mr. Stevenson seconded the motion. Motion carried
Copperfield Escrow – Ms. Brantner said the project was not completed in the amount of time it was supposed to be completed. She said the Borough was requesting more escrow money. As per Mr. Jefferis letter of May 14, 2010, Mr. White would like to use the option as permitted in Section 22-411(5) of the Borough of Oxford Subdivision and Land Development Ordinance to increase the required escrow. This option allows him to rebid that portion of the project which has not yet been constructed. Ms. Brantner said Mr. Jefferis is requesting a 75-day extension in time for submitting information for Borough Council’s review. Mr. Jefferis letter said all information would be submitted by August 31, 2010. Mr. Stevenson made a motion to approve the Copperfield due date to August 31, 2010 as submitted in the letter from Mr. Jefferis of Concord Land Planners for the escrow improvements information; Mr. Atkinson seconded the motion. Motion carried.
NEW ITEMS OF BUSINESS
Water Tank Grant Public Hearing & Resolution #1133 – Ms. Brantner said Resolution #1133 is enclosed in the packets. She said we are submitting a request for funding for improvements to the Oxford Borough’s water tank storage and treatment facility. Ms. Brantner said it was published in the newspaper and the hearing was advertised. Ms. Andrews opened the hearing and asked if there were any public comments or questions about the water tank project. Ms. Brantner said we are doing infrastructure improvements to the raw water tank and the treated water tank. The cost is in the amount of just under $500,000.00. She said we are also applying for the demolition of the old water tank. We will be applying to the Chester County Department of Community Development under the Community Development Block Grant/Community Revitalization Project. There were no questions. Mrs. Andrews closed the hearing. Mr. Stevenson made a motion to approve; Mrs. Lombardi seconded the motion. Motion carried.
Permission to Advertise Ordinance #832-2010, Common Open Space, for Adoption July 12, 2010 – Ms. Brantner said the solicitor recently reviewed this ordinance and became aware there was an error in their office. The Common Open Space Ordinance adopted by the Borough on 9/21/09 was not forwarded to the Law Library as required by the MPC. Council will need to readopt the ordinance. The solicitor will be covering the cost for readvertising this notice. Mrs. Lombardi made a motion to readvertise; Mr. Atkinson seconded the motion. Motion carried.
Sycamore Crossing, Dedication of Phase 1 Improvements – Ms. Brantner said this is to give Council an idea where they are with the project. She said it is not ready to be dedicated yet. She said that right now our solicitor is working on an easement for the waterline that will be coming over. No motions needed at this point.
Bid for Borough Hall Renovations – Ms. Brantner referenced the letter from SSM recommending that we go with the low bid for each contract submitted by Vanderhoef Builders of Nottingham, Pa. The bid has been approved by both SSM and our solicitor. Mrs. Lombardi made a motion to approve the bid from Vanderhoef Builders for general contracting and flooring at $15,800.00. Mr. Stevenson amended the motion by saying it should include the required bonds and certificate of insurance that match; Mr. Stevenson seconded the amended motion. Mrs. Andrews said we have the bids for the Borough Hall renovations from Vanderhoef for $15,800.00 approved under the conditions of the last paragraph of letter of June 16 from SSM (authorize issuing the Notice of Aware, including the requirement to provide the required bonds and certificate of insurance, to Vanderhoef.) Motion carried.
Gorecon Agreement – Ms. Brantner said this Settlement Agreement resolves the 2008 lawsuit filed by Gorecon against the Borough of Oxford seeking in excess of $100,000 in a breach of contract claim arising out of the North Third Street Storm Sewer project. The Borough denied liability and filed a motion for summary judgment to have the case dismissed. After discovery, Gorecon was able to document that they were entitled to some portion of the claimed amount and they reduced their demand to approximately $45,000. In an effort to avoid the continuing legal costs associated with defending the suit and as a result of the new documentation of costs owed to Gorecon, the parties have agreed to compromise and settle this dispute for the sum of $22,500.00. Mrs. Lombardi made a motion to accept the settlement agreement and mutual release between the Borough and Gorecon, Inc. and to authorize C. Randy Teel, President of Council, to execute the agreement on behalf of the Borough once it has been signed by Gorecon; Mr. Atkinson seconded the motion. Motion carried.
PO #0176619 to H.D. Supply – Ms. Brantner said this is for supplies for the Water Department in the amount of $6,100.40. She said it is in their budget. Mrs. Lombardi made a motion to approve PO #0176619 to H.D. Supply in the amount of $6,100.40; Mr. Atkinson seconded the motion. Motion carried.
PO #017711 to Kirby Built – Ms. Brantner said this purchase order is for signs in the amount of $2,333.48. Mrs. Lombardi made a motion to approve PO #017711 to Kirby Built in the amount of $2,333.48 for the purchase of signs; Mr. Atkinson seconded the motion. Motion carried.
OARA Policing – Item carried forward.
DISCUSSION ITEMS
There were no Discussion Items.
PRESIDENT’S COMMENTS
The President was not in attendance.
MAYOR’S COMMENTS
Mayor Henry mentioned At the Edge – Classic Rock – RELYKS is scheduled to perform on July 9th from 8 to 10 p.m. at 3rd and Locust Street, (Fulton Lawn) in Oxford. He said admission is free. Mayor Henry asked that due to hot weather we have to please check on their elderly neighbors.
BOROUGH MANAGER’S REPORT
Ms. Brantner said her monthly report was enclosed in the packets.
Mrs. Lombardi mentioned that Ms. Brantner has connected the Borough calendar with Google calendar. She said this is very helpful to her. Ms. Brantner said they are also connected to OMI and the Chamber of Commerce.
EXECUTIVE SESSION
Council went into Executive Session at 8:13 p.m. to discuss two Personnel Issues and a Police Station Matter. Council came out of Executive Session at 8:31 p.m. No decisions were made.
ADJOURNMENT
Mr. Atkinson made a motion to adjourn at 8:31 p.m.; Mrs. Lombardi seconded the motion. Motion carried.
Respectfully submitted,
Beatrice V. Brantner
Secretary
OXFORD BOROUGH COUNCIL MEETING
JUNE 14, 2010
The Meeting of Borough Council was held on June 14, 2010 at the Borough Municipal Building. The meeting was called to order by President Teel at 7:00 p.m. President Teel then led Council in the Pledge of Allegiance which was followed by a moment of silence.
IN ATTENDANCE
Mr. Teel, President Mr. Stevenson, Member (arrived at 7:05 p.m.)
Mrs. Andrews, Member Mrs. Lombardi, Member (arrived at 7:43 p.m.)
Mr. Hershey, Vice President Mr. Atkinson, Member (arrived at 7:05 p.m.)
Ms. Brantner, Secretary
President Teel noted that Council did not have a quorum. He noted Council could not conduct any business until a fourth member arrives. He also noted that on June 3, 2010 an Executive Session was held at 6 p.m. with four Council members present to discuss a legal matter regarding Gore Con. No decisions were made.
President Teel noted that Mr. Atkinson arrived at 7:05 p.m. and Council now had a quorum and was capable of conducting business. Mr. Stevenson also arrived at 7:05 p.m.
NOT IN ATTENDANCE
Dr. Doyle, Member
Mr. Henry, Mayor
SCHEDULED VISITORS
OMI – Economic and Restructuring Development Committee – Sue Cole, Director of Administration at OMI addressed Council. She noted that members of the Economic Development Committee, Jim Price and Wilson King were also in attendance. She said that the Economic Development Committee meets on a monthly basis. She explained that OMI is trying to support economic development and business within the district. Mrs. Cole said OMI is also evaluating what is available as far as resources to ensure that OMI is able to help the district economically. She referred to the studies and surveys that have been done over the years, which indicate that parking falls short as far as the needs of the district. She said there is a large population that utilizes parking on a daily basis, customers, consumers, and employees of the businesses, residents and visitors. Mrs. Cole explained that OMI is adding a Business Development Facilitator to their staff that will be geared to help fill the vacant stores. Mrs. Cole said we have larger anchor style buildings which are empty. She said what they hope to do is decide what type of businesses they would like to bring in to fill the anchor spots. She said usually the anchor locations are the bigger draw and will pull in the higher volume of customers which then supports the other smaller shops. She said we already know, through studies, that parking is not ample enough. She said the Business Development Facilitator will be trained to bring in some of these larger places which will require additional parking over and above what we have right now. She mentioned the steering committee for the theater project which seems to be going very strong. She realizes we can’t make a decision with something that is not physically there today. But, with future thinking if we are going to recruit these larger businesses and look for investors to help us build them ,so the first and foremost thought will be how are we going to park one-hundred cars? She feels we need to start talking about this. She said they would like the Borough Council to take the lead on this. Council member Sherry Andrews said they have been looking for parking for years. She noted that money is also an issue and they have looked for grants. President Teel said he is not against additional parking, but does not want to raise taxes in order to get it. He would like to make it self-sufficient. He said the original concept was lack of convenient parking. President Teel said convenient is not easy to do when it must be spread over a large area. Mrs. Cole agreed. She said we have some office space available throughout South and North Third. Mrs. Cole said we are actively hearing that there is not enough ample parking available to initiate motivation for the businesses to move in. President Teel feels we need a full-time meter attendant. Mr. Drennen said he thinks we need to develop and execute a plan. He understood that Council did not want to raise taxes. However, he said if we don’t do something with the business district taxes will have to be raised. Mr. Drennen said what we need to do with all the Committees is to make sure they are in-line and in agreement that parking is the number one issue in bringing back a vibrant downtown. He said we need a leadership core of people to push this thing forward. He said event parking is not the same as customers repeat parking. He said if want to fill these store fronts we have to think about 600 to 800 parking spaces down the road. Council person John Stevenson asked what the target is for the downtown. He said we are in competition with Oxford Square. He said as much as we want to appeal to our own people we need to bring money in from the outside. Mr. Price said their vision is Arts, Antiques and Authors. He said we need an anchor restaurant, antique and gift shops. President Teel said in a 2007 Feasibility Study the number one theme for Oxford was food and agriculture. President Teel feels that the Borough failed years ago by allowing a lot of buildings downtown to be turned into residential. This affects the parking and perception of security issues. Council person Andrew Atkinson said you have come to us with a request to help with the parking problem and take the lead. He said he thinks they deserve a response back. He said his response is yes, we will help you out. Mr. Atkinson said he would like to serve on a parking Committee, with Council’s permission. He said he would also like to meet with OMI and come back on July 19th with some sort of framework of action. President Teel also felt that a Committee was needed. Ms. Brantner said we do discuss the need for parking. She said we need to make that into a commitment and plan. Mr. Atkinson said parking is the issue and we need to stick on that topic and not veer off on something else. Ms. Brantner said OMI is making a big move in the right direction, by getting a business facilitator. She said Mrs. Cole and her frequently meet with people that are coming into the area and want to open a business. She said the first thing they ask about is the parking. Ms. Brantner said we met with a big health firm from Maryland and their concern was the parking issue. Mr. Price said we are business people, but we are also passionate about the town of Oxford. He said Oxford has been good to all of us. He said it has been his town for 25 years. He said he looks at it for the town as much as anything else. He said it is a great place to live. Council person Hershey said that he does not feel parking is the only issue. He said there is definitely a perception of a security problem. Members of the Economic and Restructuring Development Committee and Council members continued to discuss the entire matter in length. Mr. Drennen asked if President Teel and Ms. Brantner could put a group of people together with Mr. Atkinson and get back to them so a joint committee can be determined.
PUBLIC COMMENT
Mr. Dorety asked about the handicapped ramps. Ms. Brantner said they will be removing it.
He discussed the matter in detail.
President Teel asked that the record reflect that Mrs. Lombardi arrived at 7:43 p.m.
AGENDA ADOPTION
Mr. Hershey made a motion to adopt the agenda, Mrs. Andrews seconded the motion. Ms. Brantner added Item K., Solar Energy Conference, and Item L. Railroad Exhibit – Borough Hall, to New Items of Business. Ms. Brantner added the following to the Executive Session, Item A – Gorecon Legal Issue; Item B – Oxford Corp. -Zoning Hearing Board Legal Issue; and Item C., Police Personnel Legal Issue. Ms. Brantner also moved Item B, Fasick Legal Agreement, under Business Carried Forward to the Executive Session as Item D. Motion carried to adopt amended agenda.
BUSINESS CARRIED FORWARD
Sewer Authority Resolution – Water Turn-Off Agreement – Item carried forward.
Fasick Settlement Agreement – Moved to Executive Session.
Church Donation – Item carried forward.
Traffic Ordinance, Four-Way Stop, 6th & New Street – Item carried forward.
NEW ITEMS OF BUSINESS
Approval to Advertise Ordinance to Delete Section 22-502-B4f3 Removal of Fiscal Cost/benefits analysis – Ms. Brantner said there is an item in our ordinances right now that requires that a Fiscal Cost Benefit Analysis is needed when filing plans. This is something we seldom use. Our Zoning Officer has suggested that we remove this ordinance. It has also been discussed at Planning. Mr. Stevenson said our concern was it would inhibit us from putting in development fees. President Teel said we should wait for the paperwork. Item carried forward.
Correction to Minutes of May 10, 2010 – Ms. Brantner said a correction was needed to the minutes of the May 10, 2010 meeting. She said we needed to clarify what was said when we went into the litigation with our solicitor, specifically Gorecon, Inc. v. Borough of Oxford. The minutes now note the docket number 08-09816 that was pending in the Chester County Court of Common Pleas. Mr. Hershey made a motion to amend the minutes of the May 10, meeting as per the correction in red; Mrs. Lombardi seconded the motion. Motion carried.
Copperfield Escrow Release Request No. 10 – Mrs. Lombardi made a motion to approve a partial escrow release for Copperfield Request No. 10 in the amount of $4,582.56; Mr. Atkinson seconded the motion. Mr. Stevenson questioned why Mr. Schaible is involved in this. Ms. Brantner said this has been our process. Mr. Schaible works with the engineers on inspecting and verifying work has been completed satisfactorily. Motion carried.
Copperfield Escrow Release Request No. 11 – Ms. Brantner said our engineers have reviewed this and are recommending a partial release in the amount of $3,000.00. Mr. Stevenson made a motion to approve escrow release No. 11 as stated in the letter; Mr. Atkinson seconded the motion. Motion carried.
Copperfield Possible Increase in Escrow – Ms. Brantner referenced the enclosed letter from David Bright, SSM dated May 28, 2010. Ms. Brantner said this has not been completed in the time that the agreement stated. She said we needed to grant an extension, and ask for an increase in the amount of funding and security. Ms. Brantner asked if Council would grant an extension and she would follow-up with a letter notifying him of the extension and the request for an increase. Mr. Hershey made a motion to grant an extension and increase the escrow; Mrs. Andrews seconded the motion. Motion carried.
Concord Land Planners & Surveyors Extension Request Frost Development (Meadowview) - Mr. Stevenson made a motion to accept the extension, (Sept. 21, 2010) - Mrs. Andrews seconded the motion. Motion carried.
Stone for the Road to the Power Lines on OARA Property – Parley Hess said the stone is no longer needed. We do have an outstanding balance from the various municipalities for the donations that were due in February. Some of the municipalities have requested additional information prior to fulfilling the obligation. He said we are supposed to provide an audit each year for our finances. He said the audit this year will cost $6,000.00. The total donation from all the municipalities is $16,000.00. He said they will continue to do the audit every year as it is required in the corporation agreement. Mr. Hess said they are looking for some feedback from the municipalities regarding what they need to do in order to receive the donations that were due in February. Ms. Brantner said all of our obligations, dues and donations are paid in July. She said she will speak to the treasurer to see if it can be paid in February in the future. They also discussed Boy Scouts and volunteer work that could be done at the OARA Park.
OARA Agreement/ Police Services - Chief Slauch said he was seeing this agreement for the first time. Mr. Hess said there are issues with the properties at the edge of town. Mr. Hess said the position he has taken within the corporation agreement is that the Borough can provide some coverage out there. Mr. Hess said he is not asking for the Police to station someone there. He asked that if in the process of making their tours they could swing-in and see if anything was going on. Mr. Hershey asked if there was a 911 call from the area would it be the Oxford Police or the State Police that would respond. Chief Slauch said in that regard there is a section in the Borough Code that talks about police authority outside of the borough limits that addresses property outside of the Borough on property that is owned by the Borough, or by a municipal authority. Chief Slauch said he spoke about this with the district attorney to see if a municipal authority that is not solely owned by the Borough falls under that. He believes it probably does, however, in order for us to do that, there would have to be a borough ordinance that authorizes us to patrol properties that are owned by an authority of which the borough is part of. He said there would also have to be a mutual aid agreement, either an extension of the agreement we already have with East Nottingham Township, or a specific agreement that would address the property that is part of the OARA. President Teel suggested having our solicitor take a look at the agreement.
Roof Repair, Borough Hall (Oxford Home Improvements) – Ms. Brantner said we had an estimate regarding a leak in the roof. He believes the leak may be coming partly or wholly form the cupola. He would install another copula and replace some of the shingles. The estimate is in the amount of $1,250.00. Ms. Brantner said that bids will be coming in shortly for the Borough Hall Renovation as well. Mrs. Lombardi made a motion to approve $1,250.00 to Oxford Home Improvements for roof repairs; Mr. Stevenson seconded the motion. Motion carried.
Third Street Streetscape Project Request for Payment No. 3 – Ms. Brantner said payment is being requested for Payment No. 3 in the amount of $70,759.63. Mr. Hershey made a motion to approve Payment No. 3 to Flyway Excavating, Inc., Mr. Stevenson seconded the motion. Motion carried.
Solar Energy Seminar – Ms. Brantner said the Chester County Economic Development Council with be holding a seminar regarding financing solar energy projects on June 29, 2010. Ms. Brantner asked if Council members wished to attend. The cost is $25.00 per person. President Teel said that he and Mr. Stevenson are interested in attending. Mr. Hershey said he was also interested. Ms. Brantner asked if Council wishes to pay for Council members to attend. President Teel asked that Ms. Brantner find out if a motion is needed to approve this. Item carried forward.
Railroad Exhibit at Borough Hall – Ms. Brantner said Mr. Ralph Denlinger would like to hold a railroad exhibit in the Borough Hall for three days around the end of November or early December. Ms. Brantner said he would need Council’s permission to do this. President Teel asked if he could provide us some dates. December 18th is the actual day of the 150th Celebration. There were no objections to this from Council.
DISCUSSION ITEMS
Oxford Area Sewer Authority Re: 2010 Regional Act 537 Plan – Ms. Brantner said Mr. Lennex will be attending the June Planning Commission meeting regarding this matter.
OASA’s Application to USDA Notice of Potential Impact – Ms. Brantner said the response to the advertisement is included in the packets.
PRESIDENT’S COMMENTS
President Teel said that the Mayor, Chief and he attended the Oxford High School graduation. He also had the CD for the Oxford Town Center Feasibility Study if anyone was interested in copying it.
MAYOR’S COMMENTS
Mayor Henry was not present.
BOROUGH MANAGER’S COMMENTS
Ms. Brantner had no comments.
EXECUTIVE SESSION
Council went into Executive Session at 8:55 p.m. to discuss four legal matters. Council came out of Executive Session at 9:12 p.m. No decisions were made. Four legal issues were discussed: Gorecon, Inc., Oxford Corp., Police Personnel Issue and the Fasick Legal Agreement.
Mr. Hershey made a motion to enter in an agreement with Mary Fasick on settlement on 204 South 5th. Street; Mrs. Andrews seconded the motion. Motion carried.
ADJOURNMENT
Mr. Stevenson made a motion to adjourn at 9:13 p.m.; Mrs. Andrews seconded the motion. Motion carried.
Respectfully submitted,
Beatrice V. Brantner
Secretary
OXFORD BOROUGH COUNCIL MEETING
MAY 17, 2010
The Meeting of Borough Council was held on May 17, 2010 at the Oxford Senior Center, 12 East Locust Street, Oxford, PA. The meeting was called to order by President Teel at 7:00 p.m. President Teel then led Council in the Pledge of Allegiance which was followed by a moment of silence.
IN ATTENDANCE
Mr. Teel, President Mr. Hershey, Vice President
Dr. Doyle, Member Mrs. Andrews, Member
Mr. Stevenson, Member Mrs. Lombardi, Member
Mr. Atkinson, Member
Mr. Henry, Mayor Ms. Brantner, Secretary
Mayor Henry thanked everyone for coming. Mayor Henry said this is the 4th year he will be presenting the Citizen Recognition Awards. He said the awards are for individuals that volunteer or work for an organization within the Borough of Oxford that assists in improving the quality of life in Oxford. He noted organizations are also eligible. Citizen Recognition Awards went to:
Kathy Book
Sue Cole
Buzz Dorety
Gregory Duke
Christine Grove
Brie Harris
Kasey Harris
Neighborhood Services Center
Eleanor Roper
Union Fire Company No. 1
Mayor Henry said he was pleased to make presentations to the seven girls that have achieved the Girl Scouts Gold Award. He said in Boy Scouts young men strive to achieve the Eagle Scout Award. He said in Girl Scouting the equivalent to an Eagle Scout Award is the Girl Scout Gold Award. The following girls received the Girl Scout Gold Award:
Erin Carter
Kierra Johnson
Hope Crowl
Ashley Ramberger
Michelle Hoover
Catherin King
Jessica Jordan
After the presentations there was a break for a photo-op; Council went back in session at 7:30 p.m.
SCHEDULED VISITORS
Oxford Youth Advisory Council – End of School Year Report – Hope Crowl passed out a letter to Council members regarding the events, fund raising, and community projects they did the past year. She noted the applications for the OYAC for next year have been sent to the local schools.
Mr. Stevenson thanked the group for the example they are setting. Mr. Atkinson thanked the two adult co-advisors to the group, Ashley Whiteman and Rachel Walsh, for being very supportive. Mayor Henry offered to help the group next year with a webpage. President Teel thanked them for the time they have donated.
PUBLIC COMMENT
Mr. Greg Duke – Mr. Duke said that at their next meeting on May 25th the County will be making a presentation. He encouraged everyone to attend to get an overview of what has been done. It will be held at the Borough at 6 p.m.
RECURRING REPORTS FOR APPROVAL
The following reports were presented to Council for approval: Council Meeting minutes of 4/19/10(Doyle-Stevenson); Mr. Hershey and President Teel abstained due to absenteeism. Council Meeting minutes of 5/10/10 (Doyle-Hershey); Report of the Treasurer 4/30/10 (Hershey-Doyle); Paid Bills 5/15/10 (Hershey-Doyle); Unpaid bills 5/15/10 – (Hershey-Atkinson); Report of Tax Collector 4/30/10 (Lombardi/Hershey); Building Codes Report, not submitted; Zoning Officer Report 5/15/10 (Doyle-Lombardi).
AGENDA ADOPTION
Mrs. Lombardi made a motion to adopt the agenda, Dr. Doyle seconded the motion. Mayor Henry added Item M, Oxford Area Rec. Authority Minutes to Committee Reports; and Item A., Distractive Driving to Discussion Items; Ms. Brantner added Item F., Police Pension Ordinance; and Item G., Police Station, Change Order No. 9 to Business Carried Forward. Motion carried to adopt agenda as amended.
REPORT OF THE MAYOR
Mayor Henry gave his report on accidents/incidents, citations and fees collected year-to-date through the end of April. Overtime for the month of April was 106 hours. Mayor Henry said he would need authorization for an additional 46 hours of overtime. Mr. Stevenson made a motion to approve the 46 hours of overtime, Dr. Doyle seconded the motion. Motion carried.
Mr. Stevenson made a motion to accept the Mayor’s Report, Dr. Doyle seconded the motion. Motion carried.
COMMITTEE REPORTS
Codes Committee –Mrs. Lombardi submitted minutes from the April 26, 2010 Codes Committee meeting. Items for Council will be presented at a later date.
Finance and Personnel – Mrs. Andrews submitted minutes from the May 13, 2010 Finance and Personnel Committee meeting.
Police and Public Safety – Minutes were submitted from the May 12, 2010 meeting. Mr. Atkinson mentioned that grant money was obtained for overtime to put out a bike patrol several times a week. They will most likely start out when the school year ends. Mr. Atkinson said the Open House at the Police Station will be held on May 22nd at 10:00 a.m.
Local Traffic Advisory Committee – Minutes were submitted from the May 3rd meeting.
Public Works – Minutes were submitted for the May 6th meeting. Mr. Atkinson said the three points of pride that Mr. Schaible focused on for the month of April were the progress of Streetscape, the success of the spring clean-up; and the clean out of unwanted items at Public Works. The two goals for the next month are Streetscape, and to compile a list of items of value from Public Works to sell.
Special Projects – No meeting was held. Mr. Stevenson discussed what projects the Special Projects are presently working on.
Planning Commission – No minutes submitted.
Historical Commission – Minutes from the April 14th meeting were submitted for review.
Police Activity Report, Chief Slauch – Report submitted.
Public Works’ Supervisor’s Report – April support submitted. Mr. Atkinson said that at the Police Station there are two poles at the end of the driveway. He said from what he understands they need to be painted yellow. He said he was going to talk to Mr. Schaible to see if this could be done before the dedication on Saturday.
Oxford Borough Workplace Safety Committee – Minutes were submitted from the April 27th meeting. President Teel commented on the article about the Oxford Safety Committee in the magazine. He asked that we thank Mrs. Anderson for doing this.
Union Fire Company Report –Report submitted, 4/1 through 4/30.
Oxford Area Recreation Authority – Minutes were submitted for the March 11th meeting and the April 8th meeting for Council’s review.
Dr. Doyle made a motion to accept the Committee reports, Mr. Hershey seconded the motion. Motion carried.
BUSINESS CARRIED FORWARD
Sewer Authority Resolution – Water Turn-Off Agreement - Ms. Brantner said the solicitors are still working on the agreement. Item carried forward.
Fasick Settlement Agreement - Item carried forward.
Church Donation - Item carried forward.
Skateboard Ordinance - May 17, 2010 Hearing and Adoption – President Teel opened the hearing for the Skateboard Ordinance (#830-2010) to the public. Mrs. Lombardi clarified the change. She said it refers specifically to the park and the use of pedicycles. Council discussed the changes. Mr. Stevenson moved to close the hearing. There was a motion from Committee to adopt the ordinance. Motion carried unanimously.
Traffic Ordinance, Four-way Stop, 6th & New Street - Item carried forward.
Police Pension Ordinance – Ms. Brantner said that Council approved the ordinance for advertisement and adoption May 17, 2010. (Ord. 831-2010). She said this ordinance is to change the contribution portion in order to make it coincide with the contract adopted for the police. It affects the Police Pension Fund. The hearing was opened for the Police Pension ordinance. There were no questions from the public or Council. The hearing was closed. There was a motion from Committee to adopt the Police Pension Fund ordinance. Motion carried.
Police Station – Re-Bid Change Order No. 9 - Ms. Brantner said that Change Order 10 was recently approved. She said we were holding Change Order No. 9 pending getting some things worked out at the Police station. She said it covered ceiling tiles. Chief Slauch said the ceiling tiles should have showed as a credit and the remainder of Change order No. 9 must be approved. The Borough engineer said Council had tabled action on No. 9 because of a dispute over one of the items. The ceiling tile issue was resolved in CO #10. Mr. Hershey made a motion to approve Change Order No. 9 in the amount of $2,058.73, Dr. Doyle seconded the motion. Motion carried. Chief Slauch said the majority of problems have been resolved.
NEW ITEMS OF BUSINESS
Letter of Interest, Historical Commission - Karen A. Panckeri – Ms. Panckeri was present at the meeting. Council thanked her for volunteering to serve on the Historical Commission. Mrs. Lombardi made a motion to appoint Karen Panckeri to the Oxford Historical Commission; Mr. Stevenson seconded the motion. Motion carried.
DISCUSSION ITEMS
Distractive Driving – Mayor Henry distributed a draft Resolution regarding Distractive Driving to Council members. He said he did not think we should go to the expense of passing an ordinance that possibly could not be enforced; or might be contradicting as to what the Commonwealth is planning on doing in the future. Mayor Henry suggested Council consider drafting a Resolution that be sent to the Commonwealth asking that they consider legislation. He said perhaps at a later meeting Council may decide to take some action on trying to let our legislators know we are concerned about distractive driving. Council members discussed the matter in detail.
PRESIDENT’S COMMENTS
President Teel said he attended the Methodist Church Ceremonies last month. He said they appreciate everything everyone does for the community. He commended Corporal Brown on his narration. He said he has been in touch with Susan Fasnacht regarding the alternative energy field. She will be looking into what is available for the Borough.
MAYOR’S COMMENTS
Mayor Henry said the public is invited to attend the Open House this coming Saturday at 10 a.m. at the Police Station. The Mayor said that the Chief and he will be garbed in jailhouse attire and in the cells. He said people will have the option of bailing them out and any proceeds will be going to the Oxford Town Watch. Mayor Henry said he attended a meeting at OMI last Friday and a lot of positive things are happening. He thinks 3 or 4 new businesses will be opening shortly.
BOROUGH MANAGER’S REPORT
Ms. Brantner asked if there were any questions on her report. President Teel thanked her for the article she wrote on the trees. Ms. Brantner said we are getting good feedback from the project. She said there seems to be a lot more interest from potential businesses. Ms. Brantner said Dunkin Donuts is going through their inspections and the grand opening will be happening shortly.
EXECUTIVE SESSION
No Executive Session was held.
ADJOURNMENT
Mr. Stevenson made a motion to adjourn at 8:54 p.m.; Dr. Doyle seconded the motion. Motion carried.
Respectfully submitted,
Beatrice V. Brantner
Secretary
OXFORD BOROUGH COUNCIL MEETING
MAY 10, 2010
The Meeting of Borough Council was held on May 10, 2010 at the Borough Municipal Building. The meeting was called to order by President Teel at 7:00 p.m. President Teel then led Council in the Pledge of Allegiance which was followed by a moment of silence.
IN ATTENDANCE
Mr. Teel, President Mr. Hershey, Vice President
Dr. Doyle, Member Mrs. Andrews, Member
Mr. Stevenson, Member Mrs. Lombardi, Member (Arrived at 7:05 p.m.)
Mr. Atkinson, Member (Arrived at 7:12 p.m.)
Mr. Henry, Mayor (Arrived at 7:09 p.m.) Ms. Brantner, Secretary
Stephen Mc Donnell, Solicitor
SCHEDULED VISITORS
Tina Skinner, Managing Director, Oxford Arts Alliance – Ms. Skinner, the new Managing Director of the Oxford Arts Alliance said she would be helping all the wonderful volunteers organize the monthly events. She said they include a performing arts series starting in the fall in addition to their monthly events for adults. She said they are going to have Saturday morning events for children in the gallery. She mentioned the monthly art shows and the First Friday Art Strolls. Ms. Skinner said they are planning a Garden Party for June 5th in the parking lot of Oxford Feed and Lumber. Jahan Sheikholeslami, President of the Oxford Arts Alliance, said that the last First Friday event was incredibly successful. He said approximately 150 people were in attendance. President Teel mentioned his meeting last Friday with the Southern Chester County Chamber of Commerce along with Eleanor Roper and Sue Cole. He said they were very ecstatic about what is going on with Oxford Arts Alliance.
Mr. Stevenson said that on May 25th there will be representatives from the Chester County Planning Commission that are controlling the Regional Comprehensive Plan in attendance at the Borough Planning Commission meeting. Borough Council members are invited to attend the meeting. They will be explaining where we are and where we are going with the Comprehensive Plan. He encouraged everyone to attend the meeting for an update.
Allen Fowler, Union Fire Company was on the agenda as a scheduled visitor but asked to be heard at 8 p.m.
PUBLIC COMMENT – Mr. Dorety was in attendance about his continuing problems on N. Third Street. Mr. Dorety said it is his understanding that due to Government Stimulus Money all of the main intersections have been made handicapped accessible. He said his 90-year old neighbors were out trying to clear the dirt from the storm grate. He said because of the storm grate project and the improper drainage – the water now runs the length of Third Street and ends up running up and over his front and side yard. He would like to know who is responsible for this. He also asked why PennDOT subcontracted the work. He thanked Ms. Brantner for coming down and meeting with him regarding this matter. Ms. Brantner told Mr. Dorety that she did meet with PennDOT. She has sent a number of PennDOT representatives’ photos of what is going on there. She said she is hoping they will put the curb back and get rid of the ramp all together. President Teel said this has ended up a nightmare for many people.
AGENDA ADOPTION
Mr. Hershey made a motion to adopt the agenda, Dr. Doyle seconded the motion. Mayor Henry added two items, New Business, Item G, Oxford Area Recreational Authority; and under Executive Session, Possible Legal Issue; Ms. Brantner added a Personnel Item to the Executive Session. President Teel moved Item A. of the Executive Session, Gorecon, Inc. to immediately after the agenda adoption; and Item B, Senior Assistance Program to Discussion Items. Ms. Brantner said for point of clarification we are going into Executive Session to discuss pending litigation with our solicitor, specifically Gorecon, Inc. v. Borough of Oxford, docket number 08-09816, pending in the Chester County Court of Common Pleas. Motion carried to adopt agenda as amended.
EXECUTIVE SESSION
Council went in to Executive Session at 7:20 p.m. to discuss the pending litigation with Gorecon, Inc. with solicitor. Council came out of Executive Session at 7:50 p.m. No decisions were made.
SCHEDULED VISITORS, CONTINUED
Allen Fowler, Union Fire Company - Mr. Fowler thanked Council for their support in the past. He gave Council members a copy of the 2009 Annual Report. He said in 2014 the 1989 ladder is due to be replaced mostly due to safety issues. He discussed the money needed for this purchase. He said Tanker 21 will need to be replaced sometime in the next 5 years. He discussed the Borough and Township funds that take care of apparatus purchases. Due to cost, they may need an increase again in 2012. He said the Nottingham Station went in to service in December of 2009. He said the land was donated and the mortgage was approximately $500,000.00. He said he was proud to say the mortgage is down to $163,000.00. He said they have two acres of ground that is paid for in East Nottingham Township. He said they hope to put a sub-station in that area in the future. The Deputy Chief was also in attendance to answer any questions. Mayor Henry asked about the increase. Mr. Fowler explained cost and assessment in detail. He stressed they are not asking to go against their letter of 2011. President Teel commended them for trying to keep the cost down but also trying to keep safety as the number one item. Ms. Brantner asked if they could attend the Borough Safety meetings. Mr. Fowler said they would love to participate but the work schedules are the problem.
BUSINESS CARRIED FORWARD
Sewer Authority Resolution - Water Turn-Off Agreement – Ms. Brantner said we are still waiting on the agreement. Item carried forward.
Fasick Settlement Agreement – Item carried forward.
Church Donation – Item carried forward.
Skateboard Ordinance Review -Advertised for May 17 Adoption – Mrs. Lombardi noted some of the language has been changed. Adoption is set for the next meeting.
Boiler Repair Quote from Cameron’s - Ms. Brantner said a quote was received but we are not moving forward with it at this time. She said we have to see if we can get a variance. Ms. Brantner said the engineers are working on this matter.
NEW ITEMS OF BUSINESS
Resolution #1132-2010 -Designation of Agent Resolution – FEMA – Ms. Brantner said this is a Resolution to make Chief Slauch the agent as far as moving forward collecting the money from the snow storm. Mr. Hershey made a motion to adopt Resolution #1132-2010, Mr. Stevenson seconded the motion. Motion carried.
Four-Way Stop / 6th Street and New Street Ordinance Permission to Advertise – Ms. Brantner said we had planned to ask for permission to advertise, however, the solicitor advised that according to a 2006 law we would need to do a traffic study in order to do this. Ms. Brantner said it is not on a state road. She said we will have to look into this further before asking for permission to advertise. Patrick McKenna will be researching this item. Item carried forward.
Police Station – Re-Bid Change Order No. 10 (Revised) – Ms. Brantner said we have been going back and forth regarding this matter. Chief Slauch and the engineer have been working on this. Mrs. Lombardi made a motion to approve Change Order No. 10 (Revised) – SSM File #100659.0059 in the amount of $1,788.64; Mr. Atkinson seconded the motion. Motion carried. Maintenance on Water Tanks – Seeking Funding – Ms. Brantner said we had a company come out regarding what needed to be repaired on our water tanks. She said the final figure is $520,505.00. She said two separate estimates were enclosed in the packets. Ms. Brantner said she will try to seek funding. She said this needs to be done as soon as possible. Dr. Doyle said on one of his previous terms on Council he had finally convinced other members that money needed to be put away each year for this project. Dr. Doyle said this was not done. Ms. Brantner reiterated that she will try to find grant money. She said that we have been successful in the past to the tune of over four million dollars in grant money over the last six or seven years. It was noted that if we can’t get grant money that our only option would be a bond. Mr. Hershey noted a bond would increase water rates. DEP has said this needs to be done. Mr. Stevenson asked if Council could be advised what amount of the $520,000.00 a grant would cover. Ms. Brantner said if she is able to get a grant it would cover everything but 15% to 25% depending on the type of grant. She said the 15% to 25% is usually our engineering costs. Mrs. Lombardi asked what happens if we don’t repair it. Ms. Brantner said DEP would require us to repair it. She said our water is important to all of us so we have to maintain it.
President Teel brought up alternative energy. He said there is 100% federal funding for these projects for municipalities. He said he would like to see some sort alternative energy put into the Borough. Mr. Stevenson asked if Council would entertain having someone from Tangent Energy Solutions come in. President Teel said no because he would like to see the Borough own it. He said he would like to see the Borough get the energy credits as that is the most valuable thing on the whole project. Mr. Stevenson asked if the Borough Council would not be educated better if they heard the alternatives that are out there. He said we don’t have $500,000.00 or a million dollars to go around putting up solar panels. President Teel reiterated there is 100% federal funding for municipalities that go into this alternative energy. Mr. Stevenson asked if we wanted to do this now or wait ten years when we get through the process of getting grants for solar electric. Mr. Atkinson said that David Sweet is looking for direction from Council regarding this matter. Mr. Stevenson said the Oxford Planning Commission has been after Mr. Sweet for two years to draft legislation in the form of an ordinance for wind and solar to be presented to the Planning Commission to present to Council for review. Mrs. Lombardi said there is a lot to look into. She thinks Mr. Sweet is doing a lot of research. Council continued to discuss the matter. Mr. Atkinson suggesting moving on because this subject was not on the agenda for discussion.
Western Terrace/Coach Street , Parking – Mr. Hershey said at the LTAC meeting it was brought to our attention from a letter from a resident that we might want to think about taking out the parking on the west side of Western Terrace and also the parking (along the park) on Coach Street. He said with the library construction that will be taking place there will be increased traffic after that is done. He said along the park side on Coach Street children dart out between parked cars. Mr. Stevenson said the Planning Commission had the same concerns when the plans for the expansion of the library came through. Ms. Brantner said a traffic survey might have to be done on this as well. This can be pursued along with the ordinance. President Teel asked that they check the cost of a trip box as compared to how much it costs per site.
Third Street Streetscape Project Request for Payment No. 2 – Mrs. Lombardi made a motion to approve Payment No. 2 for the Third Street Streetscape Project in the amount of $57,728.33 to Flyway Excavating, Inc.; Mr. Hershey seconded the motion. Motion carried. Ms. Brantner said everyone is very pleased with Flyway Excavating.
Oxford Area Recreational Authority – Mayor Henry said there was email sent on 4/29/2010 to all the municipalities who are participating in the OARA. Mayor Henry read the email to Council members. Mayor Henry said it was discovered during the new organization that there were some things that were never officially signed when the authority was organized. He said one thing was the by-laws which were attached to the original resolutions that all the municipalities signed as well as a copy of the joinder agreement. The solicitor has recommended that we move forward and execute these two documents as they should have been executed eight or nine years ago. The authority’s obligation at this point is to notify the municipalities of its intent to do so.
DISCUSSION ITEMS
Copy Machines – Security Risk? - www.wimp.com/copymachines/ -Ms. Brantner said Mrs. Anderson brought this issue to her attention. She wanted to make everyone aware that copiers made after 2002 contain a hard drive and save all the documents. Our concern is about how to dispose of old copy machines.
Senior Assistance Program – President Teel said he had several Boy Scout groups, and Cub Scouts troops volunteer their services when needed by senior citizens and handicapped individuals. He said he trying to set up a data base of information. He said there are some seniors out there that could use help with things like snow removal. Ms. Brantner said the Oxford Senior Center also has a list of students that will help with yard work and snow removal. The Borough has the list and can give out the names as needed.
PRESIDENT’S COMMENTS
President Teel said we do have the graduation coming up and he will be attending.
MAYOR’S COMMENTS
Mayor Henry reminded everyone that the next meeting (May 17th) will be held at the Oxford Senior Center. He said in addition to the Citizens ‘Awards, presentations of the Gold Award will be given to 8 Girl Scouts. The Mayor said the dedication to the Police Station will be held at 10 a.m. on Saturday, May 22nd. He noted that the fax number on the invitation is not correct. Please RSVP to fax number 610-998-0036.
BOROUGH MANAGER’S COMMENTS
Ms. Brantner said to check the Borough website to see what is happening with the Streetscape Project. She also noted that the Chester County Press did a nice article about the Streetscape. Ms. Brantner said she had sent an email to the Chester County Press about the tree situation. She said she thinks that might be on the op-ed page this week.
Mayor Henry said he appreciated what Ms. Brantner has done to try and explain the issue of the tree removal. He said she did an excellent job. Mayor Henry said Friday night was a great time in Oxford despite the construction. He said the jazz group was wonderful.
Mayor Henry said the Oxford Area Youth Center has worked hard on the landscaping at the Police Station. He said they did a real nice job.
Mr. Stevenson said we lost a member of our community on May 5th, Steven Jon Alleman. Mr. Alleman was only 51 years old. He dedicated 33 years of service to AMTRAK where he was a general manager of the Mid-Atlantic Division.
Steven
EXECUTIVE SESSION
Council went into Executive Session to discuss a property issue, legal issue, and a personnel issue. Council came out of Executive Session at 10:08 p.m. No decisions were made.
ADJOURMENT
Mr. Stevenson made a motion to adjourn at 10:08 p.m.; Mrs. Andrews seconded the motion. Motion carried.
Respectfully submitted,
Beatrice V. Brantner
Borough Manager
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